How to create a welcome atmosphere for your clients

If some or all of your clients need to come into your premises you should make the atmosphere a welcome one. Building on existing client relationships can work wonders.

When you make your clients feel welcome they will begin to see you in a good light. It’s this that can prove to be hugely beneficial to your business. 

Below, you will find some tips that can help you in creating a welcoming atmosphere for your clients.

1. Make the Entrance Welcoming 

One of the first things you need to do is to make the entrance look welcoming. The entrance is the first thing that your clients will see. Therefore, this part of your building needs to look as inviting as possible. 

You could:

  • Make sure any leaves and debris are swept up
  • Install lights so the entrance does not look dark 
  • Use custom perforated vinyl window signs to show clients they’re in the right place
  • Make sure your employees don’t smoke outside or near the entrance as it can be intimidating
  • Ensure that the paintwork and sidewalks are in good condition 

When the entrance is welcoming, clients will feel more at ease about visiting you. 

2. Greet Your Clients

Always greet your clients. Be friendly and call them by their first name, if they would like you to. Greeting your clients will help you to easily establish rapport and start a conversation. Smile and concentrate on what your clients want. Don’t rush client interaction even if you’re very busy. 

3. Ask Them if They’d Like a Drink

One of the easiest ways to make clients feel welcome is by offering them a drink. You could offer them:

  • Coffee, tea, or hot chocolate 
  • Bottled water, which you pour into a glass
  • Fruit juice
  • Soda

When a client is offered a drink it makes them feel as if you care about them. This can be priceless. 

4. Ask Your Employees to Be Friendly 

From time to time, your employees will come into contact with your clients. When they do, it will be helpful if they are friendly. A miserable or stressed employee can prevent clients from feeling at ease. 

5. Keep the Area Tidy 

Another way to create a welcoming atmosphere for clients is by keeping the area tidy. No one wants to walk into an untidy office or work area. 

Keep the area clean and tidy so that whenever a client shows up they don’t feel uncomfortable. You can hire a reputable outsourced cleaning company near you to handle this. Some companies prefer to recruit an in-house janitor to do the job.

6. Thank Your Clients 

No matter why your clients have come to see you, thank them for spending time with you. Do this even if:

  • They have come to complain
  • They walk away without purchasing anything 
  • They seem unhappy
  • You feel as if they’ve wasted your time 

When you thank your clients they’ll feel appreciated. It’s this that can help them to give you more business

Creating a welcoming atmosphere for your clients can be very helpful. It can make them feel at ease and as if their business matters. Use the above tips to help you to make your clients feel welcome in your business atmosphere at all times. 

Emenike Emmanuel
Emenike Emmanuel is a multiple award-winning blogger, CEO of Entrepreneur Business Blog, Chief Evangelist of Ebusinessroom Ventures, and the Lead Coach of an online community of over 12,000 business owners called, The Excellent Entrepreneurs' Network. He’s here to help you start, manage and grow a profitable and sustainable business using digital marketing strategies. Follow him on Facebook, Twitter, Instagram, LinkedIn & Pinterest with this handle, @emenikeng. Telegram group - t.me/yourfirst1000 | Email: [email protected]

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