5 Best Practices for Virtual Team Management

How to work as a virtual team

If you are a comparatively new project manager managing a virtual team, you should know about virtual team management best practices. No startup team can do without it. Make sure you keep in mind the following 5 best practices:

How to work as a virtual team

Make Communication the Top Priority

Make sure your communication with team members is smooth and straightforward. Always be available to answer questions from your team members.

When everything is within a systematic structure, your team can perform well even with minimum communication.

Using Skype for communication is a perfect idea when your team is relatively small. Skype video call is always one of the best ways to communicate effectively. But when it gets bigger, you need many different types of communication tools. A single miscommunication can cost you time and money.

Define Work Processes

A single task can be done in different ways. If you don’t define how you want a job done by a team member, he or she might do it in a different way.

So, make sure you provide complete yet precise instructions on how you want something done. It’s always important that you clarify everything before someone starts working for you.

Slow down to speed up. That means start slow and when you see everybody is clear about their role, speed up the process and work together to a specific team goal.

Make Use of Dropbox, Spreadsheets And Google Drive

Make sure each team member have access to all the team resources. Using Dropbox and Google Drive is a great way to ensure that.

If your work involve editing a single excel file updated by multiple people, make sure you use Spreadsheets. It is a great way to see where each project stance in real-time. Many enterprises are already using cloud storage to build their business.

Use Premium Team Tools

Managing virtual team can be very challenging at times. If you see things are getting complicated, make use of premium team tools like BeeCanvas, Asana and Trello to manage your team effortlessly. The premium features of these tools makes communication among term members as easy as you can think about.

Build Long Term Relations with Your Virtual Team

Performances of an established team and a new team will always differ. So, when you find right people to work with, make sure you stick to them for long term. If you lose an important member of your team, it can be very difficult to replace him or her.

Over to you.

Have you worked with a team before? Have you led a team before? What were your experiences? Please, kindly share with us.

Emenike Emmanuel
Emenike Emmanuel is a multiple award-winning blogger, CEO of Entrepreneur Business Blog, Chief Evangelist of Ebusinessroom Ventures, and the Lead Coach of an online community of over 12,000 business owners called, The Excellent Entrepreneurs' Network. He’s here to help you start, manage and grow a profitable and sustainable business using digital marketing strategies. Follow him on Facebook, Twitter, Instagram, LinkedIn & Pinterest with this handle, @emenikeng. Telegram group - | Email: [email protected]

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  1. I guess trello is also a great tool for managing a virtual team and get the tasks organized.

    Thanks for amazing post.

    1. Hi Jeetu,

      That’s true. Trello is an amazing software too. I mentioned it too.

      Thanks for stopping by.


  2. Hey Emenike
    I read this post , and it was great and your tips about premium tool BeeCanvas really informative for me
    Thank you for sharing your great knowledge
    Stacy 🙂

    1. Hi Stacy,

      Thanks for stopping by. I’m glad you found the post informative. BeeCanvas is simply amazing.


  3. Great blog posting! I have several member’s of my team that work remotely part-time. I think communication is the best thing to keep the workflow going. With my firm focusing on web development and marketing, making sure I have constant communication with my team makes sure all of our clients are well taken care of even when part of my team is working remotely.

    1. Hi Erik,

      Thanks for sharing your idea with us. If you have large number of your team that works remotely then you should be using BeeCanvas. It’s good.


  4. Hello Emenike,

    Great tips over here 🙂

    Indeed a team always plays an important role in getting their business at a top, but managing a team could be a real hand task
    one need to over come with.

    The best the communication would be, the better the team mates will work and the results would be positive. Skype is something very handy platform to conduct a video chat with our team mates, if the number is small.

    I am aware of Trello, one of the best tools to establish the connection with our team mates. Checks all the necessary things
    and keeps us up dates to plan for our next move.

    Thanks for the share.


    1. Hi Shantanu,

      What can we do without Skype? It made closing sales online so fun. Thanks for your contribution.


  5. No Dought all these points are very important to us and I think this post is best for users. Thanks admin for this important information.

    1. Hi Sharma,

      Thanks for stopping by. I appreciate your comment.


  6. Hey Emenike,

    I just learned about this awesome premium tool called “BeeCanvas” and I guess it solves most of the problems for virtual teams.


    1. Hi Deepak,

      Yes, it does. You will definitely love to recommend it if you try it out. Thanks for stopping by.


  7. Communication is number one priority here. You have to have not just one but multiple channels of communications, because you have to have backup plan always. Regular meetings and brainstorming
    should be part of the strategy because you want your team to feel like they are very important part of the chain.

    Thank you for sharing your point of view Emenike!

    1. Hi Jarvee,

      You are right…. Communication is key here. But with these tools, it makes communication so far even in a virtual certain.


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